Faster Advance Ship Notices

Last week’s blog entry reviewed why your customers require you send them Advance Ship Notices (ASN’s). This week we will look at how to make the production of ASN’s faster for your company.

We have two services to speed up ASN’s, MyB2B and B2BWorks.


MyB2B is a web-based EDI service that handles all of your customer’s EDI transaction types including ASN’s. EDI software and everything needed for a complete solution is accessed from the cloud. The web forms for ASN’s have been designed for ease of use and for speeding up the ASN process. Features include:

  • ASN’s are designed specifically for ease of use with every customer’s individual requirements. Over 1,600 trading partner customers of our clients have been implemented.
  • Data entry time is reduced by data from purchase orders being automatically filled in for you on the ASN. Fields that are not on purchase orders but which are always the same can be set up to be auto-filled.

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Why Your Customers Require Advance Ship Notices

Most major retailers and many industrial customers require Advance Ship Notices (ASN’s). Today’s post will cover a brief overview of ASN’s and then cover the substantial benefits of ASN’s for your customers and consequently why they require them.

ASN Overview

An Advance Ship Notice (ASN) tells your customer in advance that your shipment is on the way and it tells them how your cartons are packed. It is an ANSI X-12 EDI 856 transaction type. The EDIFACT equivalent is the DESADV (Dispatch Advice) message.

The ASN is basically an electronic packing slip with some of the Bill of Lading information added to it. The ASN is usually sent to your customer when your goods leave your loading dock so that your customer receives the ASN well before they receive your goods.

Each carton has a unique GS1-128 bar code label on the outside of the carton. The bar code number is also in the ASN so that the customer’s receiving dock personnel can scan the label and reference the ASN you sent. You can see a video about ASN’s here ASN video
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Pay On Receipt Speeds Up Payment

Pay On Receipt speeds up payment to suppliers by eliminating the invoicing step. Here is how it usually works:

  1. The customer sends an EDI purchase order to the supplier.
  2. The supplier sends an EDI Advance Ship Notice and ships the goods to the customer in cartons with bar code labels that correspond to the Advance Ship Notice. The Advance Ship Notice is basically an electronic packing slip.
  3. The customer receives the goods at their loading dock, performs the appropriate checking process, and permits the Advance Ship Notice information from the supplier to automatically update their systems for operations and payment. The check process may be a verification that all products match the Advance Ship Notice or there may only be periodic audits of some shipments.
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New EDI Trading Partners Added

CovalentWorks provides EDI service for our clients with over 1,600 different trading partners. View the list.

Every year we add more. In the past 12 months over 100 new EDI trading partners were implemented.

Clients can request implementation for any trading partner that is their customer and that requires EDI of them. All versions of the ANSI X-12 and EDIFACT standards are supported.

Our cloud EDI solution includes all of the components necessary for compliance with the trading partner’s specifications. EDI software, mapping, testing, communication, and on-going support are all part of the cloud solution. Integration with the client’s system is available if needed.

Not only are new trading partners implemented as needed, but clients do not have to worry about specification changes their existing trading partners may make. Upgrades for new EDI document types and changes to existing documents are included.

Contact us anytime to find out more about how we can assist your small business.

Why Omnichannel Matters to Small Businesses

Omnichannel, sometimes called multi-channel, refers to consumers shopping and buying from any channel: online, from their smartphones and from stores. The growth of Omnichannel is an important trend for small businesses. The reason it is important is that shelf space is no longer a limiting factor for having products sold by major retailers.

In the past, in order to get your product into a retailer’s store, you had to displace another supplier already on the shelf. Shelf planagram cycles determined when a supplier might be chosen. Now retailer ecommerce sites can carry a much large assortment of products online than can be displayed in stores.

We are seeing retailers start with online sales to prove the marketability of a new supplier’s products and then move the supplier into brick-and-mortar stores as sales increase. Here are some examples that demonstrate how having products online contributes to increasing sales.
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