EDI 753 Request and 754 Routing Instructions Increase Efficiency

Retailers use the EDI 753 Request and 754 Routing Instructions documents to increase efficiency by improving their transportation productivity, reducing costs, and meeting their green initiative targets.

Retailers use sophisticated TMS (Transportation Management System) EDI software to determine truck routing for pick ups from multiple suppliers and delivery to the retailer’s distribution centers. This is much more efficient than each supplier shipping on a stand alone basis. Multiple loads from multiple suppliers can be transported on one truck route. Carefully planned routing saves fuel, truck labor costs, and reduces carbon emissions.

How the 753 Request for Routing Instructions Works

The 753 EDI transaction is used by the supplier to inform the retailer that a shipment is ready to be picked up. The supplier will use the information sent by the retailer to determine the shipping window during which the shipment should be ready to go.

The purchase order will have several dates related to the shipping window and may include the “requested ship” date, “cancel” date, “do not ship before” date, and “do not ship after” date.

When the shipment is ready, the supplier will complete the 753 EDI transaction and include the information that the retailer’s TMS system needs. This typically includes the volume of cartons and their weight, a routing control number, requested pick up date, and the pick up location. The 753 must be sent according to the retailer’s business rules which will usually require transmission 48 to 72 hours before pick up.

How the 754 Routing Instructions Works

After the retailer receives the 753 from the supplier, the retailer’s TMS system will analyze all of the requests from all suppliers for that day that can be picked up and delivered to distribution centers from one truck route.

The retailer will then respond to the supplier’s 753 with a 754 EDI transaction. The 754 will tell the supplier the SCAC code of the trucking company, the destination distribution center, the quantity of the cartons, the weight of the shipment, and the date and time for pick up. The 754 will usually include a PUA (Pick Up Appointment) number.

Advance Ship Notice

The suppler will next send an EDI 856 ASN (Advance Shipment Notice) to the retailer. The ASN information must match the data on the 753 and 754. The ASN has to be received by the retailer before the shipment arrives at the distribution center.

The coordinated life cycle of 850 Purchase Orders, 753 Requests for Routing Instructions, 754 Routing Instructions, and 856 Advance Ship Notices increases the efficiency of getting product from suppliers to retailers. It is currently being employed by retailers such as AAFES, Amazon, Cabela’s, Dick’s Sporting Goods, JC Penney, and Kohl’s.

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