If you are a trucking company and your customer requires you to be EDI capable, then you may required to exchange 204, 990, and 214 type EDI transactions. Let’s take a look at how each one of these transaction types works.
The 204 is a basic motor carrier load tender. This document is used by shippers to authorize an offer for a shipment to a motor carrier, i.e. a trucking company. It can be used for creating a new shipment, updating/replacing a shipment, or cancelling a shipment.
The 204 provides detailed pickup and delivery information for the load, usually for a single pick up location but may also be used for multiple pickups. A 997 functional acknowledgment is sent to the customer indicating that the 204 was received by the motor carrier.
After the 204 is acknowledged with the 997 functional acknowledgment, the carrier will then respond to the 204 transaction with a 990 Response to a Load Tender. The trucking company will use the Response to indicate whether they have either accepted or declined the offer for the shipment.
If the 204 is accepted by the 990 Response, then the carrier will usually provide 214 shipment status report transactions to inform the customer of pickup and delivery information. For example, a 214 transaction may be sent to indicate the load has been picked up. Another 214 transaction may be sent to indicate the load has been delivered.
The customer will have specific requirements for the business events that trigger a 214 transmission. Although the status message is usually brief, the customer will have specific instructions on what information they want it to contain.
The 210 invoice is the trucking company’s bill to the customer and is sent after the load has been delivered.
The 204 / 990 / 214 / 210 life cycle helps the trucking company and and their customer to communicate efficiently through fast and precise scheduling of shipments, timely status reports and accurate billing.
Trucking Transactions & The EDI 204 / 990 / 214 / 210 Life Cycle by Steve Brewer